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Submit-ready Missouri site recordation forms in minutes, not days

Missouri's SHPO (within Missouri State Parks) curates a site file of more than 18,000 sites using the Archaeological Site Recordation Form; on receipt, SHPO staff register the site, issue a number, and enter it into the statewide GIS. FieldTap Report Builder turns the form into a one-time setup.

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Why state forms break every other tool

Every state has its own paper site form. Missouri's is Missouri site recordation forms — a fixed PDF layout Missouri SHPO expects to receive exactly as published. Generic field tools give you two bad options: rebuild the form by hand in their form builder (and still retype results into the official PDF), or pay for a professional services engagement to digitize each form.

Either way, every revision the agency publishes restarts the cycle. CRM firms end up paying for software and still doing the typing.

FieldTap Report Builder

Import once. Map once. Done forever.

Report Builder is the only feature on the market that lets a CRM firm digitize a state's official PDF form themselves — no professional-services bill, no rebuilding the form by hand. Map the fields once and every record auto-exports a submit-ready Missouri SHPO PDF for the life of your firm.

1. Import the official PDF
Drop the Missouri SHPO recordation forms into Report Builder. No rebuilding the form by hand, no professional services engagement.
2. Drag-map fields once
Drag your FieldTap fields onto the PDF. Locations, attributes, photos, dates — once they are mapped, they auto-fill for every record going forward.
3. Auto-export forever
Every record in your project exports a fully-populated, submit-ready PDF in the official Missouri SHPO layout. No retyping. No reformatting.
4. Update when the agency does
When the agency revises the form, re-import the new PDF and remap any changed fields. Your records keep working.

Forms covered for Missouri

FieldTap ships with Report Builder templates for the official Missouri State Historic Preservation Office forms below. Use them as-is, customize them, or import your own variant.

Archaeological Site Recordation FormMissouri SHPO Site Form

The PDF form on which sites are recorded and submitted to the Missouri SHPO Site File.

Location MapRequired Maps

Maps are required attachments (items 40-41) on the recordation form.

Survey ReportProject Documentation

CRM report submitted with site forms for Section 106 review.

What Missouri SHPO reviewers expect

  • Maps are required attachments on the recordation form — FieldTap captures the location map and GPS-tagged photos tied to each record.
  • On receipt, Missouri SHPO registers the site and issues the site number — FieldTap supports placeholder numbers swapped on export.
  • Coordinates must agree across the form, map, and any GIS deliverable — FieldTap generates all three from one record.
  • Section 106 review under the NHPA drives most Missouri CRM fieldwork; consistent records reduce revision cycles.

Missouri SHPO FAQ

Does FieldTap export the Missouri recordation form?

Yes. You import the Archaeological Site Recordation Form once, map fields once, and every record exports a fully populated PDF in the official layout — no retyping.

Does FieldTap handle site numbering?

Yes. Crews record with placeholder numbers; once Missouri SHPO issues the number you update the record and exports refresh.

Does this work offline?

Yes. Recording, GPS, and photos run fully offline. Sync and export require connectivity.

Can we map a custom Missouri form?

Yes. Report Builder accepts any PDF, including internal QA forms.

What about GIS deliverables?

Shapefile, GeoJSON, and CSV come from the same record as the PDF, so coordinates and attributes always agree.

Map Missouri site recordation forms once. Submit forever.

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