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Submit-ready Montana SHPO site records in minutes, not days

Montana's SHPO, within the Montana Historical Society, provides site record forms for various site types; a complete record includes the form, photographs, maps, and GIS files. FieldTap Report Builder turns that package into a one-time setup.

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Why state forms break every other tool

Every state has its own paper site form. Montana's is Montana SHPO site records — a fixed PDF layout Montana SHPO expects to receive exactly as published. Generic field tools give you two bad options: rebuild the form by hand in their form builder (and still retype results into the official PDF), or pay for a professional services engagement to digitize each form.

Either way, every revision the agency publishes restarts the cycle. CRM firms end up paying for software and still doing the typing.

FieldTap Report Builder

Import once. Map once. Done forever.

Report Builder is the only feature on the market that lets a CRM firm digitize a state's official PDF form themselves — no professional-services bill, no rebuilding the form by hand. Map the fields once and every record auto-exports a submit-ready Montana SHPO PDF for the life of your firm.

1. Import the official PDF
Drop the Montana SHPO site records into Report Builder. No rebuilding the form by hand, no professional services engagement.
2. Drag-map fields once
Drag your FieldTap fields onto the PDF. Locations, attributes, photos, dates — once they are mapped, they auto-fill for every record going forward.
3. Auto-export forever
Every record in your project exports a fully-populated, submit-ready PDF in the official Montana SHPO layout. No retyping. No reformatting.
4. Update when the agency does
When the agency revises the form, re-import the new PDF and remap any changed fields. Your records keep working.

Forms covered for Montana

FieldTap ships with Report Builder templates for the official Montana State Historic Preservation Office forms below. Use them as-is, customize them, or import your own variant.

Site Record FormMontana SHPO Site Form

Montana SHPO provides site record forms for various site types; the correct form is completed for each recorded resource.

Photographs & MapsRequired Record Components

A complete record includes the site form, photographs, maps, and GIS files together.

GIS FilesSpatial Deliverable

Required spatial data submitted with the site record.

What Montana SHPO reviewers expect

  • A complete Montana record is the site form plus photographs, maps, and GIS files — FieldTap produces all of these from one record so the package is consistent.
  • Montana's cultural resource database is maintained by the SHPO in Helena; reviewer-ready records keep a project moving.
  • Coordinates must agree across the form, map, and GIS deliverable — FieldTap generates them from a single record.
  • Section 106 review under the NHPA drives most Montana CRM fieldwork; clean records reduce revision cycles.

Montana SHPO FAQ

Does FieldTap produce the full Montana record package?

Yes. One record yields the site form, GPS-tagged photos, the location map, and the GIS files Montana SHPO expects — assembled together instead of stitched by hand.

Can we map our own Montana form variant?

Yes. Report Builder accepts any PDF, including site-type-specific or internal QA forms, and populates them from the same records.

Does this work offline in remote Montana?

Yes. Recording, GPS, and photo capture run fully offline. Sync and export require connectivity.

What about GIS deliverables?

Shapefile, GeoJSON, and CSV come from the same record as the PDF, so coordinates and attributes always agree.

Can our whole crew record to one project?

Yes. FieldTap supports role-based team review before submission.

Map Montana SHPO site records once. Submit forever.

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