Submit-ready Florida Master Site File forms
in minutes, not days
Florida records cultural resources in the Florida Master Site File (FMSF), the state's official inventory, using fillable PDF forms — Archaeology, Structure, Cemetery, Bridge, and Resource Group. FieldTap Report Builder turns the Archaeological Site Form into a one-time setup.
Why state forms break every other tool
Every state has its own paper site form. Florida's is Florida Master Site File forms — a fixed PDF layout FMSF expects to receive exactly as published. Generic field tools give you two bad options: rebuild the form by hand in their form builder (and still retype results into the official PDF), or pay for a professional services engagement to digitize each form.
Either way, every revision the agency publishes restarts the cycle. CRM firms end up paying for software and still doing the typing.
Import once. Map once. Done forever.
Report Builder is the only feature on the market that lets a CRM firm digitize a state's official PDF form themselves — no professional-services bill, no rebuilding the form by hand. Map the fields once and every record auto-exports a submit-ready FMSF PDF for the life of your firm.
Forms covered for Florida
FieldTap ships with Report Builder templates for the official Florida Division of Historical Resources forms below. Use them as-is, customize them, or import your own variant.
The fillable PDF site form (current Version 5.0) recording an archaeological resource into the Florida Master Site File.
Records a group of related resources in the FMSF.
FMSF form for recording historic cemeteries.
Required map attachment locating the resource, submitted with a State Site Number assigned by the Site File.
What FMSF reviewers expect
- A State Site Number must be assigned by the Site File before the form is submitted — FieldTap supports placeholder numbers that are swapped on export.
- FMSF forms are fillable PDFs that must be saved and printed with Adobe Acrobat/Reader — FieldTap auto-fills that exact PDF so the layout is always correct.
- Required attachments include maps and a photo for every site — FieldTap captures GPS-tagged photos tied to each record automatically.
- Section 106 review under the NHPA drives most Florida CRM fieldwork; consistent FMSF forms reduce revision cycles.
Florida SHPO FAQ
Does FieldTap export the official FMSF fillable PDF?
Yes. You import the FMSF Archaeology PDF once, map fields once, and every record exports a fully populated PDF in the official layout — no retyping into Acrobat.
Does FieldTap handle the State Site Number workflow?
Yes. Crews record with placeholder numbers; once the Site File assigns the State Site Number, you update the record and exports refresh automatically.
Does this work offline?
Yes. Recording, GPS, and photos run fully offline. Sync and export require connectivity.
Can we map a custom or updated FMSF form?
Yes. Report Builder accepts any PDF. When the Division releases a new form version, you re-import and remap changed fields.
What about GIS deliverables?
Shapefile, GeoJSON, and CSV come from the same record as the PDF, so coordinates and attributes always agree.
Map Florida Master Site File forms once. Submit forever.
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