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Submit-ready Illinois site recording forms in minutes, not days

Illinois maintains the Illinois Inventory of Archaeological Sites (IIAS), with the Illinois Archaeological Site Recording Submission Form used to add sites. FieldTap Report Builder turns the recording form into a one-time setup.

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Why state forms break every other tool

Every state has its own paper site form. Illinois's is Illinois site recording forms — a fixed PDF layout Illinois SHPO expects to receive exactly as published. Generic field tools give you two bad options: rebuild the form by hand in their form builder (and still retype results into the official PDF), or pay for a professional services engagement to digitize each form.

Either way, every revision the agency publishes restarts the cycle. CRM firms end up paying for software and still doing the typing.

FieldTap Report Builder

Import once. Map once. Done forever.

Report Builder is the only feature on the market that lets a CRM firm digitize a state's official PDF form themselves — no professional-services bill, no rebuilding the form by hand. Map the fields once and every record auto-exports a submit-ready Illinois SHPO PDF for the life of your firm.

1. Import the official PDF
Drop the Illinois SHPO recording forms into Report Builder. No rebuilding the form by hand, no professional services engagement.
2. Drag-map fields once
Drag your FieldTap fields onto the PDF. Locations, attributes, photos, dates — once they are mapped, they auto-fill for every record going forward.
3. Auto-export forever
Every record in your project exports a fully-populated, submit-ready PDF in the official Illinois SHPO layout. No retyping. No reformatting.
4. Update when the agency does
When the agency revises the form, re-import the new PDF and remap any changed fields. Your records keep working.

Forms covered for Illinois

FieldTap ships with Report Builder templates for the official Illinois State Historic Preservation Office forms below. Use them as-is, customize them, or import your own variant.

Site Recording Submission FormIIAS Record

The Illinois Archaeological Site Recording Submission Form used to add a site to the IIAS.

Survey ReportProject Documentation

CRM report submitted with site records for Section 106 review.

Location MapUSGS Quad Reference

Required map attachment locating the site with coordinates.

What Illinois SHPO reviewers expect

  • Sites are added to the IIAS via the Illinois Archaeological Site Recording Submission Form — FieldTap exports records ready for that submission.
  • Access to the IIAS is restricted to credentialed professionals — FieldTap keeps coordinates in your project, not a public layer.
  • Coordinates must agree across the form, map, and any GIS deliverable — FieldTap generates all three from one record.
  • Section 106 review under the NHPA drives most Illinois CRM fieldwork; consistent records reduce revision cycles.

Illinois SHPO FAQ

Does FieldTap export the Illinois recording form?

Yes. You map the submission form once and every record exports a fully populated PDF, ready to submit to the IIAS — no retyping.

Can we map our own Illinois form variant?

Yes. Report Builder accepts any PDF, including internal QA forms.

Does this work offline?

Yes. Recording, GPS, and photos run fully offline. Sync and export require connectivity.

What about GIS deliverables?

Shapefile, GeoJSON, and CSV come from the same record as the PDF, so coordinates and attributes always agree.

Can our whole crew record to one project?

Yes. FieldTap supports role-based team review before submission.

Map Illinois site recording forms once. Submit forever.

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