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Submit-ready Kentucky site survey forms in minutes, not days

Kentucky's SHPO is the Kentucky Heritage Council, while official archaeological site numbers and records are issued and maintained by the Office of State Archaeology (OSA) at the University of Kentucky using the Archaeological Site Survey Form. FieldTap Report Builder turns that form into a one-time setup.

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Why state forms break every other tool

Every state has its own paper site form. Kentucky's is Kentucky site survey forms — a fixed PDF layout Kentucky SHPO expects to receive exactly as published. Generic field tools give you two bad options: rebuild the form by hand in their form builder (and still retype results into the official PDF), or pay for a professional services engagement to digitize each form.

Either way, every revision the agency publishes restarts the cycle. CRM firms end up paying for software and still doing the typing.

FieldTap Report Builder

Import once. Map once. Done forever.

Report Builder is the only feature on the market that lets a CRM firm digitize a state's official PDF form themselves — no professional-services bill, no rebuilding the form by hand. Map the fields once and every record auto-exports a submit-ready Kentucky SHPO PDF for the life of your firm.

1. Import the official PDF
Drop the Kentucky SHPO survey forms into Report Builder. No rebuilding the form by hand, no professional services engagement.
2. Drag-map fields once
Drag your FieldTap fields onto the PDF. Locations, attributes, photos, dates — once they are mapped, they auto-fill for every record going forward.
3. Auto-export forever
Every record in your project exports a fully-populated, submit-ready PDF in the official Kentucky SHPO layout. No retyping. No reformatting.
4. Update when the agency does
When the agency revises the form, re-import the new PDF and remap any changed fields. Your records keep working.

Forms covered for Kentucky

FieldTap ships with Report Builder templates for the official Kentucky Heritage Council forms below. Use them as-is, customize them, or import your own variant.

Site Survey FormOSA Site Record

The Kentucky Archaeological Site Survey Form completed and submitted to the Office of State Archaeology.

Site Survey Short FormSimplified Record

A nine-section short form with an attached USGS 7.5' map portion.

Location MapUSGS Quad Reference

A photocopy of the relevant USGS 7.5' map section is required.

What Kentucky SHPO reviewers expect

  • Official site numbers are issued by the Office of State Archaeology at the University of Kentucky — FieldTap supports placeholder numbers swapped on export.
  • The short form requires an attached USGS 7.5' map portion — FieldTap captures the location map and GPS-tagged photos tied to each record.
  • Coordinates must agree across the form, map, and any GIS deliverable — FieldTap generates all three from one record.
  • Section 106 review under the NHPA drives most Kentucky CRM fieldwork; consistent records reduce revision cycles.

Kentucky SHPO FAQ

Does FieldTap export the Kentucky site survey form?

Yes. You import the Archaeological Site Survey Form once, map fields once, and every record exports a fully populated PDF in the official layout — no retyping.

Does FieldTap handle OSA numbering?

Yes. Crews record with placeholder numbers; once OSA assigns the official site number you update the record and exports refresh.

Does this work offline?

Yes. Recording, GPS, and photos run fully offline. Sync and export require connectivity.

Can we map the short or long form?

Yes. Report Builder accepts any PDF, so you can map either form and choose per record.

What about GIS deliverables?

Shapefile, GeoJSON, and CSV come from the same record as the PDF, so coordinates and attributes always agree.

Map Kentucky site survey forms once. Submit forever.

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