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Submit-ready Ohio Archaeological Inventory forms in minutes, not days

The Ohio Archaeological Inventory (OAI), maintained by Ohio's SHPO at the Ohio History Connection, is the official record of known sites; the SHPO uses an ArcGIS Survey123 app to record new sites and generate OAI forms. FieldTap keeps your field records organized and export-ready to feed that workflow.

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Why state forms break every other tool

Every state has its own paper site form. Ohio's is Ohio Archaeological Inventory forms — a fixed PDF layout Ohio SHPO expects to receive exactly as published. Generic field tools give you two bad options: rebuild the form by hand in their form builder (and still retype results into the official PDF), or pay for a professional services engagement to digitize each form.

Either way, every revision the agency publishes restarts the cycle. CRM firms end up paying for software and still doing the typing.

FieldTap Report Builder

Import once. Map once. Done forever.

Report Builder is the only feature on the market that lets a CRM firm digitize a state's official PDF form themselves — no professional-services bill, no rebuilding the form by hand. Map the fields once and every record auto-exports a submit-ready Ohio SHPO PDF for the life of your firm.

1. Import the official PDF
Drop the Ohio SHPO Inventory forms into Report Builder. No rebuilding the form by hand, no professional services engagement.
2. Drag-map fields once
Drag your FieldTap fields onto the PDF. Locations, attributes, photos, dates — once they are mapped, they auto-fill for every record going forward.
3. Auto-export forever
Every record in your project exports a fully-populated, submit-ready PDF in the official Ohio SHPO layout. No retyping. No reformatting.
4. Update when the agency does
When the agency revises the form, re-import the new PDF and remap any changed fields. Your records keep working.

Forms covered for Ohio

FieldTap ships with Report Builder templates for the official Ohio State Historic Preservation Office forms below. Use them as-is, customize them, or import your own variant.

OAI New Site FormUninventoried Sites

Records a new, previously uninventoried archaeological site in the Ohio Archaeological Inventory.

OAI Revised FormSite Updates

Updates a previously inventoried site.

Isolated Find OptionSimplified Record

A simplified form to document isolated finds.

What Ohio SHPO reviewers expect

  • An OAI site number must be assigned before form completion — FieldTap supports placeholder numbers swapped on export.
  • Ohio SHPO generates OAI forms through an ArcGIS Survey123 app; FieldTap keeps your records and GPS-tagged photos organized so that entry is fast and consistent.
  • Coordinates must agree across the form, map, and any GIS deliverable — FieldTap generates all three from one record.
  • Section 106 review under the NHPA drives most Ohio CRM fieldwork; consistent records reduce revision cycles.

Ohio SHPO FAQ

How does FieldTap fit Ohio's Survey123 workflow?

FieldTap is where you record sites in the field — every record carries location, attributes, and GPS-tagged photos, organized and exportable, so completing OAI forms is fast instead of a re-keying exercise.

Does FieldTap handle OAI numbering?

Yes. Crews record with placeholder numbers; once the OAI number is assigned you update the record and exports refresh.

Does this work offline?

Yes. Recording, GPS, and photos run fully offline. Sync and export require connectivity.

Can we map an Ohio site form PDF?

Yes. Report Builder accepts any PDF, including internal QA forms.

What about GIS deliverables?

Shapefile, GeoJSON, and CSV come from the same record as the PDF, so coordinates and attributes always agree.

Map Ohio Archaeological Inventory forms once. Submit forever.

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