← SHPO Compliance Hub

Submit-ready Tennessee site survey records in minutes, not days

Tennessee records archaeological sites on Site Survey Records filed with the Tennessee Division of Archaeology (TDOA), which maintains the state's Archaeological Site File and assigns site numbers. TDOA now offers a web-based submission system. FieldTap Report Builder keeps your field data organized and export-ready.

Start free trialSwitching from Wildnote / Fulcrum?

Why state forms break every other tool

Every state has its own paper site form. Tennessee's is Tennessee site survey records — a fixed PDF layout TDOA expects to receive exactly as published. Generic field tools give you two bad options: rebuild the form by hand in their form builder (and still retype results into the official PDF), or pay for a professional services engagement to digitize each form.

Either way, every revision the agency publishes restarts the cycle. CRM firms end up paying for software and still doing the typing.

FieldTap Report Builder

Import once. Map once. Done forever.

Report Builder is the only feature on the market that lets a CRM firm digitize a state's official PDF form themselves — no professional-services bill, no rebuilding the form by hand. Map the fields once and every record auto-exports a submit-ready TDOA PDF for the life of your firm.

1. Import the official PDF
Drop the TDOA survey records into Report Builder. No rebuilding the form by hand, no professional services engagement.
2. Drag-map fields once
Drag your FieldTap fields onto the PDF. Locations, attributes, photos, dates — once they are mapped, they auto-fill for every record going forward.
3. Auto-export forever
Every record in your project exports a fully-populated, submit-ready PDF in the official TDOA layout. No retyping. No reformatting.
4. Update when the agency does
When the agency revises the form, re-import the new PDF and remap any changed fields. Your records keep working.

Forms covered for Tennessee

FieldTap ships with Report Builder templates for the official Tennessee Division of Archaeology forms below. Use them as-is, customize them, or import your own variant.

Site Survey RecordTDOA Site Form

The official Tennessee Archaeological Site Survey Record filed for each new or revisited site.

Survey ReportProject Documentation

CRM report submitted with site survey records for review.

Location MapUSGS Quad Reference

Required map attachment locating the site with coordinates.

What TDOA reviewers expect

  • A complete Site Survey Record must be filed for each new and revisited site — FieldTap keeps records export-ready throughout a project.
  • TDOA assigns site numbers and now offers web-based submission; FieldTap supports placeholder numbers swapped on export.
  • Coordinates must agree across the form, map, and any GIS deliverable — FieldTap generates all three from one record.
  • Section 106 review under the NHPA drives most Tennessee CRM fieldwork; consistent records reduce revision cycles.

Tennessee SHPO FAQ

How does FieldTap fit Tennessee's submission workflow?

FieldTap is where you record sites in the field. Every record carries location, attributes, and GPS-tagged photos, organized and exportable, so completing a Site Survey Record — by PDF or TDOA's web system — is fast instead of re-keying.

Does FieldTap handle site numbering?

Yes. Crews record with placeholder numbers; once TDOA assigns the site number you update the record and exports refresh.

Does this work offline?

Yes. Recording, GPS, and photos run fully offline. Sync and export require connectivity.

Can we map our own Tennessee form variant?

Yes. Report Builder accepts any PDF, including internal QA forms.

What about GIS deliverables?

Shapefile, GeoJSON, and CSV come from the same record as the PDF, so coordinates and attributes always agree.

Map Tennessee site survey records once. Submit forever.

30-day free trial. No credit card. Set up your first Report Builder in minutes.

Start free trialMigrate from another tool